Data Privacy and Security
Education Law 2-dAuburn Enlarged City School District is committed to protecting the privacy and security of student, teacher, and administrator data. In accordance with Education Law 2-d, the District wishes to inform the school community of the following:
A student's personally identifiable information cannot be sold or released by the District for any commercial purposes.
Parents have the right to inspect and review the complete contents of their child's education record including any student data stored or maintained by the District/BOCES. This right of inspection is consistent with the requirements of the Family Educational Rights and Privacy Act (FERPA). In addition to the right of inspection of the educational record, Education Law 2-d provides a specific right for parents to inspect or receive copies of any data in the student’s educational record. NYSED will develop policies and procedures pertaining to this right sometime in the future.
State and federal laws protect the confidentiality of personally identifiable information, and safeguards associated with industry standards and best practices, including but not limited to, encryption, firewalls, and password protection, must be in place when data is stored or transferred.
A complete list of all student data elements collected by the State is available for public review at http://www.p12.nysed.gov/irs/sirs/documentation/NYSEDstudentData.xlsx, or parents may obtain a copy of this list by writing to the Office of Information & Reporting Services, New York State Education Department, Room 863 EBA, 89 Washington Avenue, Albany, NY 12234.
Parents have the right to file complaints with the District/BOCES about possible privacy breaches of student data by the District’s third-party contractors or their employees, officers, or assignees, or with NYSED. Complaints regarding student data breaches should be directed to Thomas Bunn, Director of Technology, Auburn Enlarged City School District, 78 Thornton Avenue, Auburn, NY 13021. Phone: 315.255.8804, email: thomasbunn@aecsd.education. Complaints to NYSED should be directed in writing to the Chief Privacy Officer, New York State Education Department, 89 Washington Avenue, Albany NY 12234, email to CPO@mail.nysed.gov.
District Approved Software Resources
New York State Education Law Section 2-d requires that all school districts introduce an inventory of programs used in the school environment on their websites and make such a document publicly available. Schools must also provide a clear description of the various data elements collected by the programs and applications including student, teacher and administrator Personally Identifiable Information (PII). To that end, we are pleased to introduce just such an inventory which is listed below. In addition to the required information, more resources such as legal or regulatory documentation may be added to this public resource further outlining the reasons particular data elements are collected as well as the intended uses. At the bottom of this page, you will find the inventory and a description of the programs currently in use in our schools with links to each company's privacy policies. This public portal will be continuously updated as new security information is received or as new technological applications are integrated into the school environment.
What Is RIC One?
RIC One is a program that consists of 12 Regional Information Centers (RICs) that helps with various services provided to schools. One such service, is the Data Privacy and Security Initiative tool for New York State districts to ensure compliance with Education Law 2-d and Family Educational Rights and Privacy Act (FERPA) requirements. RIC One serves as an intermediary for Districts by hosting the service and by acquiring the required documentation from the vendors. They also work to support educators in implementing technology-rich learning experiences while ensuring that students’ privacy is not compromised.
After reviewing this new resource, if you have any questions, please feel free to email shannondunbar@aecsd.education.
